Skip to content

Instructions

If possible, use a Digital Object Identifier (DOI). The DOI consists of a prefix and a suffix, separated by a slash.

The prefix is predefined for the TUprints repository, while the suffix is derived from your entry number. To resolve the DOI, you can use the URL of the DOI foundation.
Prefix 10.26083
Suffix tuprints-xxxxxxxx
(x consists of leading zeros and TUprints-ID. Always 8 digits)
Example https://doi.org/10.26083/tuprints-00012345

Document navigation should be available at least for the first outline level (collapsed). Can be omitted for small documents (less than 30 pages).
Example of a standard setting:

  • In the document properties (open with Ctrl+D or File → Properties) in the View when opening tab →
    • Navigation tab: "Bookmark window and page"
    • Open at page: e.g. 1 or i, depending on your setting for the front page

Bookmarks

For easy navigation in the document, at least the headings of the first level should be created as bookmarks.

  • Use style sheets for headings in your word processing programme to generate the bookmark bar automatically.
    • Word: Work with style sheet for headings, select the option "Create bookmarks" when creating PDFs.
      • "Create Adobe PDF": PDF-Optionen → Lesezeichen erstellen → Word-Überschriften in Lesezeichen konvertieren
      • "PDF/XPS-Dokument erstellen": Nicht druckbare Informationen einschließen → Textmarken erstellen mithilfe von → Überschriften
    • LibreOffice: Work with style sheet for headings, select the option Export outline when creating a PDF.
    • LaTeX: Using the hyperref package
      \usepackage[bookmarks=true,bookmarksopenlevel=0]{hyperref}
    • Adobe Acrobat Pro: Set bookmarks manually afterwards:
      1. Open the bookmark bar (bookmark icon in the left-hand menu)
      2. Mark the desired bullet point in the text
      3. Right Button → Add bookmark (or Ctrl+B)

Metadata in PDF

Licence attribution in PDF

Embedding rights information is recommended. Further information on copyright or Creative Commons (CC) licences can be found ➔ here.

  • LaTeX: For example, use the hyperxmp + hyperref packages: create entries for pdfcopyright and pdflicenseurl in hypersetup. Example for naming the CC BY 4.0 International licence:
    • pdfcopyright={CC BY 4.0}, pdflicenseurl={https://creativecommons.org/licenses/by/4.0/}
  • Adobe Acrobat Pro: The following information should be available under File → Properties → Description tab → Additional metadata:
    • Copyright status (always, i.e. also for Creative Commons licences: Protected by copyright)
    • Copyright information (e.g. CC BY 4.0)
    • URL (e.g. https://creativecommons.org/licenses/by/4.0)

Bibliographische Angaben und Hauptsprache des Dokuments

The most important metadata can be stored directly in most word processing programmes. Please ensure that information on the title, author and keywords is included wherever possible. It is recommended that you specify the main language of your document to ensure accessibility.

  • Word: File tab → Properties → Entries for Title, Tags (corresponds to keywords) and Author
  • LibreOffice: File tab → Properties → Description → Entries for Title and Keywords (Author not available)
  • LaTeX: For example, use the hyperref package: create (at least) entries for pdfauthor, pdftitle and pdfkeywords in "hypersetup"
    Recommendation: additional entry pdflang
  • Adobe Acrobat: Add/correct information: File tab → Properties → Description tab
    Recommendation: also specify the language in the File tab → Advanced → Select the Language at the bottom under Reading options.